Unit 3. Word Processing and presentations
- Word Processing Basics: Using MS Word/Google Docs – formatting, styles, tables, mail merge.
- Presentation Tools: Using PowerPoint/Google Slides – slide design, animations, transitions.
- Applications: Creating resumes, reports, brochures, and presentations.
- Keyboard Shortcuts.
MS Office
MS office is a complete package it includes number of Application software like word, Excel, ppt, Access and much more. Each program serves a different prepsues and is complablbe with other programs included in the package. The suit of program is complablbe with both the Windows and Mac OS.
- Office suite or MS word, MS Excel, MS PPT, MS acces, MS front page, MS Outlook, and MS pub
- MS word is a word processing program that enables users to create, edit, save, and print docs.
- MS Excel is a Spest sh and allows users
- MS PPT is a perntion program which helps to create pertion for business meetings.
- MS access is a database management program that let's users to store and organise data in a set of Tables.
- MS fp it is a Web development tool that allows users to create and manage Webpages
- MS Outlook it is an email software program that looks users to sent and receive email
- MS pub it is used to make pro looking pubics with the layouts and Templates you can create news, letters, business cards.
Office automation means Computers, telecom and software tools to handle office tasks.
It helps to:
- Improve com between people.
- Reports and letters
- storing files.
- sending emails
- printing.
Keyword Shortcuts
| S. No. | Shortcuts | Function |
|---|---|---|
| 1 | Ctrl + Home | Jumps to top of the document. |
| 2 | Ctrl + End | Jumps to bottom of the document. |
| 3 | Ctrl + → | Jumps to the next word. |
| 4 | Ctrl + ← | Jumps to the previous word. |
| 5 | Ctrl + ↓ | Jumps to the next paragraph. |
| 6 | Ctrl + ↑ | Jumps to the previous paragraph. |
| 7 | Home | Jumps to the start of the line. |
| 8 | End | Jumps to the end of the line. |
| 9 | Ctrl + C | Copy. |
| 10 | Ctrl + V | Paste. |
| 11 | Ctrl + W | Close. |
| 12 | Ctrl + Z | Undo. |
| 13 | Ctrl + Y | Redo. |
| 14 | Ctrl + S | Saves the document. |
| 15 | F12 | Save As (.pdf, .html, etc.). |
| 16 | Ctrl + N | Opens a new document. |
| 17 | Ctrl + O | Opens a document. |
| 18 | Ctrl + P | Prints the document. |
| 19 | Alt | Shows access keys. |
| 20 | Ctrl + F | Find / Search. |
| 21 | Ctrl + R | Replace. |
| 22 | Alt + Tab / Win + Tab | Switch apps. |
| 23 | Shift + ← | Select a character to the left. |
| 24 | Shift + → | Select a character to the right. |
| 25 | Ctrl + Shift + ← | Select a word to the left. |
| 26 | Ctrl + Shift + → | Select a word to the right. |
| 27 | Shift + End | Select from cursor to end of line. |
| 28 | Shift + Home | Select from cursor to start of line. |
| 29 | Ctrl + B | Bold. |
| 30 | Ctrl + U | Underline. |
| 31 | Ctrl + Shift + W | Underline words only (not spaces). |
| 32 | Ctrl + Shift + D | Double underline. |
| 33 | Ctrl + I | Italic. |
| 34 | Ctrl + Shift + < | Decrease the font size. |
| 35 | Ctrl + Shift + > | Increase the font size. |
| 36 | Ctrl + G | Go to a page, bookmark, footnote, table, etc. |
| 37 | Ctrl + Page Up | Goes up one page. |
| 38 | Ctrl + Page Down | Goes down one page. |